Accounting system configuration
Ozeki NG SMS Gateway has a built in accounting system,
which can be used to set credit limits and to implement a cost control strategy
when you use the gateway. This guide gives information on how you can configure
and use the built-in accounting functionality.
The accounting system can be enabled for the users of the system. To use it, you
need to enable the accounting option for the appriopriate user account(s). This
can be done by checking the "Enable accounting for this user" checkbox in the
"Advanced" tab of the user configuration form (Figure 1).
Figure 1 - How to turn on accounting for a specific user
After you have enabled accounting you will see a new menu on the left side of
the user's profile. There you can see how many credits the user has and there
are menu items for configuring and viewing the user’s accounting information
Figure 2 - Accounting menu
Users can check their credits after login under the left hand menu (Figure 3).
Figure 3 - User credits
The accounting works the following way by default: 1 credit is deducted from
the balance of the user whenever an SMS message is sent. 0 credit is deducted
whenever a user recieves a message. To modify these values, you need to
configure the route costs in the inbound and outbound routes forms (Figure 4).
Figure 4 - Setting route cost
You can read more about routes here:
There are 3 menus under the accounting menu of the users.
These are "Summary", "Settings" and "Info" (Figure 2).
The "Summary" menu allows the administrator to view summaries about the users'
In the "Custom interval" section of the summary menu you can create summaries for
intervals you typed in. In the rolldown menu you can select whether you want to
see the summary about submitted messages, confirmed messages or both (Figure 5).
Figure 5 - Account summary for custom interval
By clicking OK a summary appears showing details about the interval you typed
in (Figure 6).
Figure 6 - An account summary
Under the "Custom interval" section, you can see an "Account history", where you
can check detailed and simple summaries of last months, and all time
(Figure 7 and 8).
Figure 7 - Account history menu
Figure 8 - A detailed summary
In the "Settings" menu, you can change accounting configuration for the user.
At first, there is an option to simply top up or reduce the user's credits in
the "Add credits" section (Figure 9).
Figure 9 - Adding credits to the user's balance
This is a one time change for the user's credits. If you enter a positive number,
it will be added to the users credits. Negative numbers will be reduced from
the users credits. For example if you type in 154 as Figure 9 shows, then you
will add 154 credits to the users balance (Figure 10).
Figure 10 - Added 154 credits to the users balance
In the "Change expiration date" section, you can set an expiration
date and time for the user's account (Figure 11).
Figure 11 - Changing expiration date
If you set an expiration date for the user, it will cause the following: if the
date and time reaches the user's expiration date the user will be unable to send
any messages after that time. By checking in the "account never expires" checkbox
that means that this account will never expire.
The account info section shows information about the expiration date and writes
out whether the account has been expired (more about this later) (Figure 12).
Figure 12 - An expired account
The user will see an error message when he tries to send a message with expired
account (Figure 13).
Figure 13 - Sending message with an expired account
The last section "Change accounting period" serves the creation of accounting
periods. You can set the account to automatically increase credits
after a given timespan(Figure 14).
Figure 14 - Setting up the accounting period
There is a simple form to do that, and there are some advanced options you can
set by clicking the advanced button.
In the simple form, you can set an "Accounting period" – this can be "Daily",
"Monthly", "Weekly", "Yearly" or you can "Disable" it. The account will be
updated according to this period.
The next text box is the "Credit limit for period". You must type in a number
here, and the last rolldown menu called "Credit manipulation mode" will define
how this value will be used. There are 3 options in the "Credit manipulation
mode" menu. "Add this amount to the balance" means that the credit limit will be
added to the users balance during the period. "Set the balance to this amount if
the balance is below" means that if the user's balance is below the credit
limit, then the user's balance will be set to this limit value during the
period. "Set the balance to this amount" means that the users balance will be set
to the credit limit value every period.
If you click the "Advanced" button, you can set in a "Period multiplier".
With this option you can change the period to every 2 weeks for example (Figure 15).
Here you can set a date and time too for the period start date – this can be a
date in the past too.
Figure 15 - Setting the period to every 2 weeks
By choosing the "Info" menu, you can check the user's current accounting
configuration (Figure 16).
Figure 16 - Accounting information
This info shows whether the account is expired, when will it expire, does it
have an accounting period set – under that, you can see the last and next periods'
starting time. Here you can check the user's accounting mode and current
balance too. Every accounting menu has this info box on the top.
For more information please contact us at email@example.com.